Work Shift:

Day Shift

Time Type:

Full time

Department:

CC017060 Health Information Management

Summary:

Monday - Friday, 8:30 a.m. - 5:00 p.m. — On-Premises

Process documents from the patient chart so that they are properly prepared, scanned, and indexed as part of the electronic patient record. Process record requests so that all records are received in a timely manner for patient care, or research.

Additional Information:

Monday - Friday

8:30 a.m. - 5:00 p.m.

On-Premises

Required Education:

High school diploma or general education degree (GED)

Recommended Education:

Required Work Experience:

Related Field - No experience required

Recommended Work Experience:

Required Certifications:

Recommended Certifications:

Description

1. Prepare medical records for scanning. Reviews patient's record for poor quality originals, copies all damaged documents to ensure ease in scanning process. Prepares all documents by removing staples, paper clips, etc., and securely attaches all monitoring strips and other documents to sheets of paper for scanning with no documentation added to the back side of pages.

2. Assembles all documents in appropriate order. Removes all color graphs, photographs, monitoring strips, and replaces them with a photograph cover sheet. Prepares all documents in date sequence from admission to date order correctly except for physician orders, which are in discharge to admission order. Groups like document types together, places in page order. Creates batch for inpatient, outpatient, and emergency room according to procedure.

3. Ensures that the patient name, encounter number, and medical record number are on these sheets. Must understand patient types and admission numbering system to ensure that the appropriate patient medical record/account number is used.

4. Scan the medical record. Places pages through scanner and ensures that each page scans correctly and all pages are positioned correctly and remove any paper jams. Performs routine diagnostics, cleaning and maintenance of scanning equipment.

5. Indexes documents for scanning. Ensure that all scanned documents are positioned correctly and poor quality scans are removed and rescanned. Ensure that each document is indexed to the correct patient/encounter, document name, and verifies that bar coded documents are indexed correctly. Identify appropriate split and merge of documents. Correctly insert or append pages/documents where appropriate.

6. Conducts quality assurance of medical records and complete record requests for continuity of care. Provide requested records to authorized requestors in a timely manner for continuity of care. Perform quality checks on 100% of scanned records, correcting mistakes as appropriate. Log completed record batches into log book, ensuring accurate box numbers.

7. Performs other duties as assigned.

Arkansas Children’s (https://www.archildrens.org/about-us) is the only hospital system in the state dedicated to caring for children, which enables us to uniquely shape the landscape of pediatric care in Arkansas.

Arkansas Children’s is driven by four core values—safety, teamwork, compassion and excellence—which inform every action.

Arkansas Children’s Hospital has received Magnet Status (https://www.archildrens.org/about-us/magnet-recognition) from the American Nurses Credentialing Center (ANCC), for nursing excellence and patient outcomes. And we are nationally ranked by U.S. News & World Report (https://www.archildrens.org/about-us/awards-and-recognition) for Cancer, Cardiology & Heart Surgery, Diabetes & Endocrinology, Nephrology, Neurology & Neurosurgery, Pulmonology & Lung Surgery and Urology.

For more than a century, Arkansas Children’s has met the unique needs of children. But we’re more than just a hospital treating sick kids—our services include two hospitals, a pediatric research institute, foundation, clinics, education and outreach, all with an unyielding commitment to making children better today and healthier tomorrow.

Arkansas Children’s Little Rock campus includes a 336-bed hospital with the state’s only pediatric Level 1 Trauma Center, burn center, Level 4 neonatal intensive care and pediatric intensive care, as well as a nationally-recognized transport service. And Arkansas Children’s Northwest (https://www.archildrens.org/locations/arkansas-childrens-nw) provides inpatient and emergency care, clinic rooms and diagnostic services to children in that corner of the state.

“Arkansas Children’s is a place of hope and comfort for children and parents. When you are at children’s, you are part of an elite team united with a common goal of saving children and making their lives better.” Michael – Business Operations Manager

“Arkansas Children’s Hospital is a prestigious institution that cares for children.” Linda – Information Systems Analyst

“We are an organization of care, love, and hope while we champion children.” Angela – Parking and Fleet Coordinator

“Care, love, and hope for children!” Kathy – Administrative Assistant

“When I think of my time here at Arkansas Children’s Hospital, I can honestly say that it has given me a unique perspective on the human condition, and the various roles that we all have in patient care. As a supply assistant, I have a very important job ensuring that the doctors and nurses have what they need to provide the world class medical care to the Children of Arkansas and surrounding states. Being a Champion for Children is more than a catch phrase, it is a way of life!” Nick – Supply Assistant

Arkansas Children's provides equal employment opportunity to all persons without regard to age, race, color, religion, national origin or citizenship status, disability, military status, sexual orientation, gender identity or expression, pregnancy or any other category protected by federal, state and local laws. Further, Arkansas Children's will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.