Job Title: Receptionist / Office Services Floater Duration: 6 months temp to perm Brief Job Description – Provide comprehensive support as a member of the Administration team. Description:

• Reporting to the Vice President of Administration/Office Services, this person will join a highly energized team responsible for maintaining global operational standards with a professional demeanor.

• In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform all responsibilities needed to ensure success.

• The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment.

  Specific responsibilities include:

• Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.

• Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.

• Manage multiple conference room, and guest space calendars.

• The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.

• Register all guests and clients properly with the building security system.

• Order, prepare, and clean up catering as necessary for client meetings.

• Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.

• Order, track, and confirm receipt of messenger services and other mailings.

• Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.

• Complete special projects for management as needed.

• Order and stock multiple pantries using current vendors and established par levels.

• Set-up and clean up beverage and catering service in conference rooms.

• Organize multiple storage rooms and closets. This task may require the ability to lift to 40lbs.

• Maintain stock of restroom supplies and coordinate stocking rooms with porters.

• Assist and maintain toner supply program.

• Assist in copy room organization when needed.

• Register all guests and clients properly with the building security system.

• Cross train at Reception and provide back-up phone support when needed.

• Greet and direct guests and vendors.

• Prepare vendor payment requests.

  Skills & experience required:

• Bachelor’s degree with 1-2 years of related experience.

• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.

• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.

• Strong customer service skills a must

• Good interpersonal, organizational, communication and problem-solving skills are required.

• Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.

• Must successfully pass a background and credit check.

  ADDITIONAL INFORMATION:

• Looking for 5 years of RECEPTIONIST/ BPO (Business Process Organization) Experience.

• Some examples are such as Outsourcing Management Group.

• Candidates who have worked in larger firms or for a BPO are preferred.

• Also can add events management, Inventory management.

• These positions are temp to perm so they are looking at qualified candidates to convert and work long term.

  MANDATE SKILLS:

• Around 5 YEARS , BACHELORS DEGREE , not preferring a Job hopper

  Requirements: SKILLS & EXPERIENCE REQUIRED:

• Bachelor’s degree with 1-2 years of related experience.

• Must be able to lift 25lbs.

• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.

• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity

• Strong customer service skills a must

• Good interpersonal, organizational, communication and problem-solving skills are required

• Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success

• Must successfully pass a background